Below is a standard letter that can be adapted for your specific needs.
PUBLIC RECORDS ACT REQUEST FORM CERTIFIED MAIL[1] [DATE] Public Records Officer [2] City, County or Special District of Anytown 10 Hightax Street Anytown, CA 9xxxx Re: Public Records Act Request Dear Public Records Officer: This is a request pursuant to the California Public Records Act, Government Code Section 7920, et seq. Copies of the following documents are requested: [List with as much specificity as possible the documents needed. They must be documents that already exist. You cannot ask the government to create documents that do not already exist, or to answer questions or perform calculations.] Please let me know in advance if there is a charge for copying these documents. Pursuant to Govt. Code § 7922.535(a), your written response within ten days will be appreciated.[3] Sincerely, I.M. Curious 13 Jarvis Drive Anytown, CA 9xxxx |
[1] Although not required, submitting the request via certified mail is recommended. First, it is bound to receive more immediate attention. Second, if a dispute arises as to whether or when the request was received, the return receipt provides the necessary proof.
[2] Most jurisdictions do not have a “public records officer” per se. It is a good idea to call the government entity first to determine to which individual the request should be submitted. Many times, it will simply be the city or county clerk.
[3] The government is not required to deliver copies of the documents to you within ten days; it is only required to let you know within ten days whether it has the requested documents and whether they may be exempt from disclosure.